Oct 30, 2015 - Use the archive feature in Outlook 2016 to keep your mailbox from growing out of control. When you archive email. When you want to access those old emails again, just open the.pst file. How to Install Apps in Mac OS X.
Microsoft Outlook 2011 for Mac (and previous versions) likes to put all the data in your Documents folder: /Documents/Microsoft User Data This is really annoying if you want to do a search for a document within your Documents folder without having to sort through a lot of irrelevant results. But there is a simple fix!!! The “Microsoft User Data” folder can be moved to another location and work perfectly fine.
Warning: You should shutdown Outlook 2011 and all other Microsoft Office applications prior to making a change like this. In addition backup up your machine using Time Machine or what ever app you prefer.
Please wait until it is done. Once you feel confident that you have a clean backup then move forward. Open up a Terminal. Press (CommandKey) + (SpaceBar), then type: “terminal” My-Mac: username$ cd /Documents My-Mac: username$ mv “Microsoft User Data” /Library/Preferences/ And you are done! Start up Outlook and you should be good to go.
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Sounded good enough to try For me the command: mv “Microsoft User Data” /Library/Preferences/ didn’t work before I changed the “-symbols to ‘-symbols. Then the folder disappeared totally. It didn’t show up to Library/Preferences and I’m not able to find it with Finder and search anywhere even when hidden folders are visible. Well, everything works well at the moment, but if there’s any way to find the folder it’d give me better sleep in future. I have a back up of the folder before the move, but if the folder is somehow in use at the moment, perhaps I shouldn’t make a second copy available.
And obviously re-installing the Office is not an easy cake. Close all applications, create a copy of your “Microsoft User Data” folder to the location you wish, it can be another disk, internal or external. Once its done, move the “Microsoft User Data” folder that is still in your Documents folder to the Desktop (just for security). Go back to the new location of your “Microsoft User Data” folder and with the keys ALT & CMD create an alias of the folder. Put that alias in the Documents folder. Launch Outlook.
If it worked also for you you can then erase the copy on the desktop. Close all applications, create a copy of your “Microsoft User Data” folder to the location you wish, it can be another disk, internal or external. Once its done, move the “Microsoft User Data” folder that is still in your Documents folder to the Desktop (just for security). Go back to the new location of your “Microsoft User Data” folder and with the keys ALT & CMD create an alias of the folder.
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Put that alias in the Documents folder. Launch Outlook. If it worked also for you you can then erase the copy on the desktop.
Outlook for Office 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. An archived item (or items) remains accessible, but doesn't clutter your Inbox. Archive messages with a single click You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. These include Exchange (version 2016 and later), Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo!. Choose one or more messages in your folder to archive. On the ribbon, choose Archive.
As soon as you choose Archive, messages are immediately moved to the archive folder you've specified. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox. First time using the archive? If you haven't previously set up an archive folder for an email account, you'll get this prompt: Choose one of the following:. Continue. A new folder will appear in your folder list for that email account.
You'll have to repeat this process to create an archive folder for each of your email accounts. The folder will be called Archive for Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! The archive folder for Gmail is called All Mail. Choose another folder. Select any of your existing folders for the archive.